Town of Otisfield
Board of Selectmen Meeting Minutes
December 7, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag and had a moment of silence for Pearl Harbor.
3. ACTION ON MINUTES:
A. Meeting Minutes from November 16, 2016. *Motion to accept minutes. HF/RM – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. BOARD & COMMITTEE REPORTS:
A. None.
6. DEPARTMENT HEADS:
A. Fire Chief, Kyle Jordan: SUV is in full service and lettered up. Radio has been installed for response. It has already been used quite a bit and all are happy with it so far.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Herb Olson: As a firefighter, we had a major meltdown with Oxford County Dispatch today. LA: Today a wrecker was called to Powhatan Road. That wrecker got cancelled and FD was waiting on second wrecker to arrive. Several calls were made to check on ETA of wrecker. After waiting over 2 ½ hours, we called again and dispatch admitted they had forgotten to send for a second wrecker. Kyle Jordan: This is the first he was hearing of this and will contact Oxford RCC tomorrow. LA: I am going to make a phone call too. KJ: I will make a call also. You have every right to call as a BOS, but identify yourself as that, and not as a FF. We will use the chain of command through the Department. *All agree. RM: I’d hope that the call would go to the RCC Dept. Head, Jim Micklon. LA: No I
will not be calling him. It’s a waste of time because we’ve done that time and time again and nothing ever gets resolved. KJ: I’ll call Inman. RM: Call who you feel is best but any department head deserves the first call, just like we’d hope to see happen here in Otisfield.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Tree Lighting was very successful. The “Make it and Take it craft” was held prior to the tree lighting and it was a wonderful turnout. The kids were playing behind the new fence and it was a safe place for them to be, which was not the original intent, but now after seeing it, it was perfect. Approximately 65 kids had taken their picture with Santa and it was a success.
B. Community Hall - Acoustic panels: AP: Asked Glenn Snow to look into this and see what the cost is. Suggesting this might be a winter project. RM: Simplest way might be to make a frame and then stretch fabric over it, but several will be needed. *Tabled until an upcoming meeting.
C. ATV Club: AP: A letter from Bill Sprague came in, thanking BOS and all of Otisfield for a great first season. All agree that the club did a great job at working with the community.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Pleasant Lake Dam
B. Easement- Dry Hydrants
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 9 to pay the town bills. LA/RM - Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Pleasant Lake Dam: HF: First part of concrete has been completed. Ross Cudlitz, P.E. is trying to get the NRPA permit for removal of the several hundred yards of sand that have been deposited over the years between the bridge and the dam. He is doing a great job and taking lots of pictures. T-Buck has estimated another 2-3 weeks. I met with Peter Barber, PLPP Assistant President and asked about the $20,000, that they had agreed to donate. ($10,000 to each town). RM: That’s a huge contribution and much appreciated. HF: PLPP Association indicated that a check should be sent out this week. There are still change orders that need to be resolved. HF will check with T-Buck to see what the impact of those changes will be.
B. Williams Way Easement / Dry Hydrant Easement: HF: There is a lot of information on what needs to be done. HF will set up a meeting with himself and Phil Saucier of Bernstein Shur. He will agree to meet at Phils’ office to save the Town money on travel time. HF will look into scheduling something, after the first of the year. All agree that Hal can represent the Board.
C. Community Center - AED: HF: The company told Beth that there was no billing system set up, but they are going to send the hardware. AP has taken care of the billing account information, but will call again tomorrow to see where the confusion is. A First Aid kit has been purchased and placed on top of the fridge.
D. Sexual Harassment Class: FD will be holding a class on January 2nd. It is the FD’s annual requirement. AP will check to see if it is required annually for all Town Employees.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 7:35 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman __________________________________________
Rick Micklon __________________________________________
Lenny Adler __________________________________________
Approved on December 21, 2016
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